Minutes of the Board of Directors, The Special Hope Foundation

After receiving proper notice via e-mail in May 2, 2010, a quorum of the Directors named either by the Incorporator or listed in the Articles of Incorporation, constituting the Board of Directors of this Corporation, held their meeting at this time, on the day, and at the place set forth as follows:

TIME: 7:01 pm
DATE: May 17, 2011
PLACE: Special Hope Foundation Office,
2225 E. Bayshore Road, Suite 200,
Menlo Park, CA 94303

The following Directors, constituting a quorum of the full Board, were present at the meeting:

  • Lynne O’Hara, President
  • John O’Hara, Vice-President
  • Tracie Sloat
  • Mary Wilson, Treasurer
  • Via Phone
    • Ed Hoskins, Secretary
  • Via Skype
    • Carrie Jones

Minutes Approved

The first order of business involved the review of the minutes from the previous Board Meeting on January 18, 2010. All reviewed and accepted the minutes.

Review of Existing Business

Old Business

  • The Association of Small Foundations interviewed Lynne O’Hara on the topic of the use of scanning which was published in their Spring 2011 edition of Essentials.  The suggestion was made that the article be posted on the website.
  • Lynne completed the TPW West program and will present her final project and the next board meeting.

 Updates from Previous Grantees:

  • Kids Included Together – Presented their iPhone app at the National Girl Scouts Conference.
  • Coalition for Compassionate Care of California reported on successful completion of their grant.
  • The House Ear Institute met or exceeded expectations on final evaluation of their Education Liaison program.

Committee Reports

Report from Communications Committee – Ed Hoskins

  • The new website is up and running and the online grant process is working smoothly so far.  A board demonstration is scheduled for the next meeting.

Report from Finance Committee – Mary Wilson

  • The financial report was presented from July 1, 2010 through February 28, 2011.  Variances to budget were defended.
  • Investment report shows that asset allocations are in compliance to the Investment Policy

Grant Review

No grants for review this meeting.

Approval of 2011-2012 Budget

The budget was presented and explained by Mary Wilson, Treasurer.  After discussion, a motion was made for approval.  Approved unanimously. 

Election of Directors and Officers

  • A motion was made and approved to increase the size of the board from the current membership of six to seven.
  • New Directors – Lucy Crain, Margaret Motamed, and Jackie Donaho were presented for consideration.  They were unanimously elected to serve a three-year term beginning on July 1, 2011.
  • A motion was made to elect Margaret Motamed as secretary to replace Ed Hoskins at the end of his term.  Approved unanimously. 
  • A motion was made to elect Jackie Donaho as treasurer to replace Mary Wilson who is stepping down from her position effective June 30, 2011.  Approved unanimously.
  • Board Orientation is scheduled for August 27, 2011.

New Business

Board Orientation – Scheduled for August 27, 2011.  Details will be posted on the website and on the board Facebook page.

Board Retreat – January 20-21, 2012.  Details will be posted on the website and on the board Facebook page.

Next Meeting – September 20, 2011 at 5pm at The Special Hope Foundation boardroom.

Adjournment

There being no further business to come before the meeting, upon motion duly made, seconded and unanimously carried, the meeting was adjourned at 8:30 p.m. PST.

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Lynne O’Hara, President

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John O’Hara, Acting Secretary