Minutes: January 20, 2012

Minutes of the Board of Directors, The Special Hope Foundation

After receiving proper notice via e-mail in January 5, 2012, a quorum of the Directors named either by the Incorporator or listed in the Articles of Incorporation, constituting the Board of Directors of this Corporation, held their meeting at this time, on the day, and at the place set forth as follows:

The following Directors, constituting a quorum of the full Board, were present at the meeting:

Lynne O’Hara, President
John O’Hara, Vice-President
Tracie Sloat
Margaret Motamed, Secretary
Jackie Donaho, Treasurer
Carrie Jones
Lucy Crain, MD

Minutes Approved

The first order of business involved the review of the minutes from the previous Board Meeting on Sept 20, 2011. All reviewed and accepted the minutes.

Review of Existing Business

Web-based grantmaking program

• Foundant is continuing to address issues and will notify us of updates (back arrow, combined print packet)

Hope Technology School Interim Report

• As a whole students are performing above grade level (see letter)
• WASC is accrediting Hope Technology School, in process

4. Conference subsidy track

• Defining process
  Track for conferences only
  If the amount is less than $10,000 per conference then the President can approve at her discretion
  If the amount requested is greater than $10,000 per conference then email approval is required from the board
  Not announced or advertised on our site
  Much simpler form only available via password in Foundant
  Lynne to use verbiage from another foundation to create the formal policy
  Listed in the budget as a program line item
• Set spending cap
  Spending cap for the fiscal year for this conference subsidy track is $50,000
• Vote
  The board voted and approved this new plan described above

5. Report from the Finance Committee

• Quarterly Financial Report – The financial report was presented to Dec 31, 2011. Variances to budget were explained.
• Investment Report – The investment report was presented. The board compared our current investment program to our official investment policy and will inform our investment managers accordingly.
• Update on Grant Budget to date – Lynne has been in contact with our accountant who will know by May what our minimum is for this year and we will plan accordingly.

6. Grant Review

AADMD Annual Conference

• This is the first time that the doctors are meeting separately from the nurses. And the discussion will be a bit more theoretical.
• Lynne to request the membership numbers and composition statistics from AADMD
• Lynne will attend the conference also
• Much of the care is provided by nurse practitioners (DDNA)
• Decision – fully fund

7. New Business

• Potential Grant Admin Search
  • The board authorized that we could begin the search for a potential Grant Admin. Lynne will identify candidates before the next meeting.
• Upcoming Events
  • 2012 Policy Summit on Health Care and Developmental Disabilities, January 30, 2012,UCSF Department of Family and Community Medicine, San Francisco
  • Developmental Disability Health Conference, March 8-9, 2012, Laurel Heights Conference Center, San Francisco
  • AADMD Annual Education Conference, May 18-20, 2012, Still University, Mesa, AZ
• SHF Retreat overview

Next regularly scheduled Meeting – May 22, 2012 (new date) at 5pm at The Special Hope Foundation boardroom.

Adjournment

There being no further business to come before the meeting, upon motion duly made, seconded and unanimously carried, the meeting was adjourned at 9:36 p.m. PST.