Minutes: September 18, 2012

Minutes of the Board of Directors, The Special Hope Foundation

After receiving proper notice via e-mail, a quorum of the Directors named either by the Incorporator or listed in the Articles of Incorporation, constituting the Board of Directors of this Corporation, held their meeting at this time, on the day, and at the place set forth as follows:

The following Directors, constituting a quorum of the full Board, were present at the meeting:

• Lynne O’Hara, President
• John O’Hara, Vice-President
• Margaret Motamed, Secretary
• Jackie Donaho, Treasurer
• Carrie Jones
• Lucy Crain, MD

Minutes Approved

The first order of business involved the review of the minutes from the previous Board Meeting from May 22, 2013.  All reviewed and accepted the minutes.

Election of Directors and Officers

We elected the following:

• Stacey Milbern:  Acting Treasurer
• Laura Shumaker

We re-elected John O’Hara for another term as Vice President.

We also took a moment to express our appreciation for Jackie Donaho, who moved our accounting process to online for huge business wins. And also Jackie helped us formulate Shannon Cully’s role as our Director of programs.

We also want to thank Carrie Jones for 10 years of service to the Special Hope Board. Her background in speech pathology and innovative therapeutic ideas to help the board fully vet proposals. Also, her clarity at board meetings has been amazing.

Review of Existing Business

University of Delaware Leadership Institute – Lynne presented her Leadership training learnings before the formal meeting.

Update on Staff Search –  Shannon Cully is our new Director of programs and doing a great job. Welcome Shannon!

ASF National Meeting- ASF (Association of Small Foundations) meeting is coming in October Margaret, Lynne, and John will be attending. We will give an update afterwards.

Report on Previous Grantees

• The Achievable Clinic– well on their way to developing their clinic. Capturing some metrics. The main glitch is to be federally qualified they need other clinics in the area to write letters of recommendation, unfortunately due to political funding issues they have not yet been able to secure those. So they are working on an alternative approach to document their value to secure federal qualification.
• East Bay Innovations- This was the client video grant. Their consultant fell through and they have not made any progress. The board discussed that going forward we would like to request quarterly progress reports for such projects.

  The board voted unanimously to pass this motion: We will offer them reasonable terms to return the money. Lynne to negotiate the payment refund terms. And also to allow them to retain expenses that were already spent on this project. Otherwise we would be setting a precedence of condoning non-performance.

• DREDF- We are going to give them a 3 month extension.  By January 2013 the videos will be ready.
• The Arc of San Francisco- The $100k that we funded was not yet matched by joint funders so the $350k project was not fully funded. ARC will come back to us with an alternative proposal. Also ARC San Francisco was a recipient and a pilot site for a national ARC system grant in a related area (CDC healthcare assessment). We will receive an update in the next few months.

RFP update

• Number of applicants – 23 university based organizations have logged onto Foundant. Several have submitted applications. Our goal is a pool of 10. Shannon will interview them and prepare summaries. Lynne will send us an update in October.
• Introduction of the grant review process was given.

Report from the Finance Committee

We reviewed the following reports. The only questions were in the area of validating our Grant Making spending plan.

• Quarterly Financial Report
• Investment Report
• Update on Grant Budget to date

We approved a budget of $60,000 annual for our President, Lynne O’Hara. And we approved the budget for next fiscal year.

Grant Review

• EADS Care Service – The board members felt that this proposal was just a request to fund general operations. And that there is not alignment with the Special Hope mission.
  • Decision: Not to fund
• Kaiser Permanente –Their research institute is a leader in immunization related research. And they have consistently produced and shared valuable research with the community.
  • Decision: Fully fund
• Office of Developmental Primary Care
  • Recommendation: request a 6 month progress report
  • Decision: Fully fund
• UCSF Office of CME
  • Decision: Fully fund
• AADMD
  • Same program as last year. $25k. Lynne attended last year and was favorably impressed and will attend again next year.
  • The webinar series is going well. Some webinars may have thousands of attendees. We assume that the book is on track for May 2013.
  • Decision: Fully fund

New Business

• Trip to Washington DC – January 28 – February 1, 2013 – Lynne with meet with network on coalition and alliance discussions
• 2012-2013 Board Meetings
• January 22, 2013 – our next board meeting
• May 21, 2013, 5pm start– May board meeting

Adjournment

There being no further business to come before the meeting, upon motion duly made, seconded and unanimously carried, the meeting was adjourned at 9:00 p.m. PST.